Student Employment

Hiring a Student hiring

Please complete the Student Appointment form and email it to payroll@allard.ubc.ca to initiate the hiring process. Once initiated, the student will be prompted to complete direct deposit and tax forms in WorkDay.

• Guide to Hiring Student Workers (PDF)
• Student Appointment Form (PDF)

Student Payroll & Timesheets payroll

All timesheet submissions should be entered in Workday. 

All hourly staff & students and salaried employees are paid on the 15th and last day of each month. Paydays falling on a weekend or holiday will be moved to the day before the weekend or holiday.

Please refer to the Payroll Calendar for pay periods, employee deadlines for entries/submissions and supervisor/manger approval deadlines.

For payroll questions, please email payroll@allard.ubc.ca.

• 2026 Payroll Calendar (PDF)

Workday Help Job Aids help

Access to the job aids requires you to login with your CWL.

• How do I enter time?
• Requesting an absence
• How do I approve student time?