Students at the Peter A. Allard School of Law are educated in a collegial and respectful environment where high value is placed on a range of contributions. Our students benefit from a rich and diverse curriculum, an array of public service opportunities, and an outstanding career services office. On this page, you will find useful information and links to help you adjust and thrive during your time at the Allard School of Law. If you have additional questions, please contact the school.
Key Dates & Deadlines
Instructor Submission of Exams
In-Person Exams are due to the Student Affairs Office 7 calendar days before the scheduled exam and Take-Home Exams are due to the Student Affairs Office 14 calendar days before the scheduled exam.
See below for your exam submission deadlines:
Instructor Submission of Grades
Please do NOT enter grades yourself in Workday or the Final Grade Submission Tool. Grades must be submitted to the Student Affairs Office who will enter the grades on your behalf.
Graduate Programs staff work with earlier graduation deadlines and will notify you by email if your class includes a graduating graduate student whose final grade must be submitted before your grading deadline.
Student Submission of Final Papers & Assignments
The final deadline for students to submit their final papers and assignments to their instructors are:
- Term 1: December 21, 2026 at 4 PM
- Term 2: April 27, 2027 at 4 PM
If you have multiple graded components in your class (e.g. an exam and other assignment), or a large class with substantial grading to complete, you may want to consider giving your students an earlier deadline for their final papers and/or assignments.
Extensions beyond the published deadline must be approved by the Chair of the Academic Procedures Committee. Find more information on concession requests.
Ready to submit your exams and/or grades?
Course Administration CourseAdministrationAnchor
Course Scheduling & Timetables
Faculty & Adjunct Course Schedules
Academic Services will send all instructors their personal timetables once their teaching appointment has been confirmed by the Associate Dean. You can view the courses you are teaching and their assigned classrooms through Workday's Teaching App.
You can also view the courses you are teaching on the links below (note classrooms will not be included):
- Course Listings, Timetables and Course Descriptions (for 2Ls, 3Ls and Grad Students)
- First Year Program (for 1Ls)
- Faculty Course Schedule
Course Scheduling Preferences & Accommodations
Instructors who have approved accommodations regarding the scheduling of their courses should let the Associate Dean, Academic Affairs and Academic Services know. Academic Services will ensure that the faculty's accommodations are met. Instructors can also provide this information when filling out the Teaching Survey.
Scheduling preferences cannot always be guaranteed due to limited resources, but the Academic Services team will make every effort to align with your preferences. You can also provide this information when filling out the Teaching Survey.
Classroom Listings Online
Due to UBC privacy changes, classrooms are no longer made publicly available online. If you have questions on where your courses are scheduled, you can refer to the timetable shared with you through Academic Services or by accessing your Workday Teaching App.
Increasing Course Seat Capacities
You are welcome to request an increase to seats in your class provided there is enough space in your classroom. Please contact Academic Services with your requests. Note that increasing the seats in your class may change the grading rule that applies to your course.
Have a question around your schedule for the year?
Canvas
Guides
Instructors who are new to using Canvas are encouraged to review the resources below:
IT Support
Faculty who require Canvas support may contact the Learning Technology Hub by email at LT.hub@ubc.ca or call 604-827-4775 or visit the Learning Technology Hub website.
Access for New Instructors
Access to Canvas may take some time as HR appointments must be finalized on Workday before the instructor can access UBC systems. If you would like early access to Canvas to start preparing your materials, please contact Academic Services who can submit a ticket on your behalf.
Workday
Accessing Course Information on Workday
You will need your Campus Wide Login (CWL) and password to access Workday. If you have not yet received an email about setting up your CWL, please contact Fiona Chan, chan@allard.ubc.ca.
Workday Training and Support
Instructor- specific tutorials and training for Workday are available at the Training Hub for Instructors. Topics covered include:
- Access the Teaching App
- How to View a Teaching Schedule
- How to Access a Class Roster
- How to Email Students Registered in Your Course(s)
Note that you will only be able to add the Teaching App to your Workday Profile once your HR teaching appointment has been finalized in Workday, and your name is assigned to your course sections for the coming session.
If you have issues accessing Workday, adding the Teaching App or other questions, Faculty may get help by submitting a support request through the Integrated Service Centre.
Audio Visual Support and Recording Lectures
Recording Lectures
Instructors who would like to record lectures should complete the Audio Visual Recording Request Form. Requests must be made at least 48 hours in advance of the initial recording. The form can be found at:
Additional AV Support
For other AV requests and support, instructors can contact:
| Department | Email Address | Phone Number |
| UBC Audio Visual Support | av.helpdesk@ubc.ca | 604 822 9821 |
Examinations and Grading ExaminationsandGradingAnchor
Exams
Examination Schedules
Final examinations (except for take-home exams) for the 2026-2027 Academic Year will be held in-person, and will be run in secure mode using ExamSoft's Examplify software. Secure mode means that students will not be able to access the internet or applications other than Examplify on their computer while taking their exams. Students will be provided with hard copies of the exam questions and will type their exam answers in Examplify. Students may choose to hand-write their exams in hard copy exam answer booklets.
In-Person Exam Submission for Printing & Packaging
In-Person Exams are due to Academic Services 7 calendar days before the scheduled exam (unless stated otherwise). Please view the schedule below to see when your exams are due:
Academic Services will review your exam to check for formatting errors and inconsistencies (e.g. missing pages). Your exam will then be printed and will be ready for pickup on the day of your exam. Exam pickups will be at Ella Wong's office, room 151. Academic Services will package exams for students who are writing at the Centre for Accessibility.
Take-Home Exams
Academic Services is now centrally managing the distribution and collection of any take-home final exams. When providing your course description for the academic year, please notify us if you intend to offer a take-home exam. Our team will work with you on best practices surrounding set-up, distribution and timing of your exam. Take-Home Exams are due 14 calendar days before the scheduled exam date.
Exam Invigilation
Faculty members are responsible to invigilate their own exams during the final exam period. If you have an approved accommodation and/or you are scheduled to have multiple exams at the same time (for example, teaching 2 sections of the same course), Student Affairs will assign an invigilator to assist you with your exam.
Faculty members who are unable to invigilate their own exam must find another faculty member to invigilate on their behalf. It is very common for faculty to trade and invigilate each other's exams. Please notify Student Affairs of any arranged invigilation trades.
Adjunct faculty will have an invigilator assigned to their final exams.
- Final Examinations Instructions for Faculty and Adjunct Faculty
- Examination Invigilation Instructions
Formatting Guidelines
Faculty who need support formatting their exams are encouraged to reach out to their assigned faculty administrative assistant. Adjuncts who need support can contact the adjunct administrative assistant at adjuncts@allard.ubc.ca.
Below are formatting guidelines for your exams:
Need more support around your exams?
Grades
Grading Policies
Before submitting your grades, please ensure you are familiar with the following Faculty Grading Policies and Penalties below. Any penalties must be applied by the instructor.
Academic Services will confirm with the instructors what grading rules apply to their courses.
Submitting Grades Over 90%
According to Rule 11 of the Examination and Grading Rules, grades over 90% cannot be recorded without approval from the Academic Procedures Committee. Instructors who would like to submit a grade over 90% must submit a justification letter addressed to the Chair of the Academic Procedures Committee. Until a decision has been made, the highest mark that can be posted for a student is 90%. Justification letters must be submitted to Ella Wong who will then forward it to the Chair for review. You will be informed of the Chair's decision by email. This rule applies to both JD and Graduate students.
Grades Changes
All grade change requests must go through the Allard Law Associate Dean, Academic Affairs, Anne Uteck. To request a grade change, please send Associate Dean Uteck an email at adaa@allard.ubc.ca and provide her with the following information:
The circumstances under which you reviewed the student’s grade:
- A full explanation as to why you decided to alter the grade. This needs to be detailed and refer to specifics (i.e. it needs to give details as to the particular parts of the examination that have been reassessed, and the reason why it was felt the grade needed to be changed; and
- An explanation as to the impact of this change on the examinations of other students. In particular, please consider the question of whether other student papers also need to be re-graded.
Once this information has been provided, Associate Dean Uteck will review the request for a grade change and discuss the matter with the Chair of the Academic Procedures Committee where appropriate. You will be informed of the Associate Dean's decision by email.
Submitting Grades
Please do NOT enter grades yourself on Workday. Student Affairs will review your grades first to ensure compliance with Grading Policies and will then enter your grades on your behalf. Please send them to Ella Wong, Patricia Penaflorida and Bo Xian when ready.
Grading Graduate Students
Minimum Grading Requirement for Graduate Students
According to the policies of the Faculty of Graduate and Postdoctoral Studies, master’s student may only count six (6) credits of coursework with grades of 60-67% towards a master's program. A standing of Fail (F) will be assigned to courses with grades that fall below 60%. All grades above 90% must be reviewed and approved by the Graduate Committee. A graduate student who fails a course may not take a supplemental exam. If a graduate student has to repeat a failed required course, then the student must obtain a minimum mark of 74%. If the failed course is not a required/mandatory course, the student can choose a different course of the same credit value to replace the failed course.
A passing grade for graduate students is 60% - not 50% as for JD students. A grade lower than 60 is a F/fail, a grade between 60 and 67% is a ‘standing pass’ and the Faculty of Graduate Studies requires a minimum of 68% (pass) for the majority of courses in a Master’s degree. Letter grades differ for grad students – please review this information: https://www.grad.ubc.ca/faculty-staff/policies-procedures/grading-practices.
Graduate students are NOT marked on the curve and are not part of the overall course average calculation for JD students, even if they are in the 300- or 400-level version of the class.
Additional Coursework Requirement for Graduate Students
LLM Common Law (LLMCL) and LLM in Taxation (LLMT) students are permitted to count a maximum of 6 credits from JD courses towards their degree. LLMCL or LLMT students wishing to take more JD courses for credit towards their degree must complete additional work beyond the regular requirements for JD students enrolled in those courses. The additional coursework (usually a separate written assignment) will be determined by the course instructor(s) in consultation with the Director, Graduate and Professional Programs and Associate Dean, Graduate Studies and Professional Programs. Those JD courses will be reassigned a 500-level graduate course number on the student's transcript, reflecting the additional coursework.
The additional coursework applies to courses that have been assigned a 500-level graduate course or a permanently cross-listed course (e.g. LAW 476C/507 Evidence). Cross listed courses have an additional coursework requirement reflecting the greater work expected of a graduate level course. The nature of this extra work is at the discretion of the instructor, and should be the approximate equivalent of a five-page paper, a short presentation, or a take-home final exam. If you have multiple students needing this requirement, we recommend setting the same extra work for all students in your course. We recommend including what this extra coursework will be in your syllabus, or making an announcement at the first class, so that students can understand your expectations for this requirement.
The Graduate Studies team will provide you with a list of graduate students in your courses after the term's add/drop deadlines along with the corresponding 500-lvel course numbers. Some examples of extra work components:
- Option A: A pass/fail assignment equivalent to a 5 page case note, 5 page paper, a short presentation. If a student fails the P/F assignment they are docked 5 – 10% of their final mark.
- Option B: Additional pages on an already assigned assignment/paper. If your course includes a paper or assignment you may include extra pages + extra depth of analysis to your graduate students. For example, in a course where there is a 10 page paper worth 30% of their final grade and 70% final exam, your grad students would do a 15 page paper worth 30% and the 70% final
IMPORTANT NOTE: Previously professors could assign an extra question on final exams for their grad students, resulting in a longer exam time. We would like to discontinue this practice as it causes administrative and space issues as students have to write in separate rooms if exams have different lengths. If your course is 100% final exam, please assign an extra P/F assignment to your grad students.
Need more help around grading Graduate Students?
Teaching Support TeachingSupportAnchor
Teaching Evaluations
Teaching Evaluations
Direct links to the teaching evaluation system, Blue, are enabled in Canvas. If you have any questions, please email sei.support@ubc.ca.
- Evaluation link: https://canvas.ubc.ca/courses/30777/external_tools/6073
- Reports link: https://canvas.ubc.ca/courses/30777/external_tools/6075
You should receive a notification at your UBC email when your reports are available. Please note that reports are held until all grades are posted, including deferred grades. Email your questions about accessing your teaching evaluations to the Centre for Teaching and Learning Technology teaching evaluation support staff at sei.support@ubc.ca.
Teaching Evaluations Resources:
Course Syllabi
Resources for Instructors:
- Developing Course Guidelines on the Use of Gen AI
- UBC Calendar: Content and Distribution of Syllabi
- UBC Library Guide on Gen AI
To assist instructors in preparing course syllabi that follow university policy and include all required elements, an optional Allard Law course syllabus template is available:
New to Allard and need more support?
If you are a new faculty member or adjunct at Allard, the Associate Dean, Academic Affairs can help review your syllabus and provide you helpful feedback. Please send your draft syllabus as a Word Doc to adjuncts@allard.ubc.ca who will then forward it to the Associate Dean for review.
Gen AI Principles & Guidelines
Resources for Instructors
Allard Law's Law & Technology Working Group has developed the above Draft Guidance for Instructors on AI and Assessment. It is intended as an informational document to support Instructors in course planning and assessment. The Draft Guidance reflects that our faculty will have a broad spectrum of views on AI, and does not recommend any single approach to assessment in this context. The Draft Guidance is dated to account for updated versions anticipated as faculty work and AI evolve. Additional university-wide resources are offered below:
Suppporting Students SupportingStudentsAnchor
Concessions and Accommodations
Students requesting examination and/or paper concessions and accommodations should be directed to the Examination and Paper Concessions and Accommodations webpage. Questions about academic concessions and concessions can be directed to:
| Program | Contact | Email Address |
|---|---|---|
| JD Students | Salima Fakirani, Assistant Dean, Students | fakirani@allard.ubc.ca |
| Zack Uganec, Manager, Student Affairs | uganec@allard.ubc.ca | |
| LLM and PhD Students | Joanne Chung, Graduate Program Advisor | chung@allard.ubc.ca |
| LLMCL, LLMT, and Distance Learning Students | Tania Astorino, Director of Graduate Professional Programs | astorino@allard.ubc.ca |
Student Wellbeing
Wellbeing Appointments
The Student Wellness Counsellor offers short-term counselling, triage support, individualized wellbeing plans, and referrals/bridging to external resources. The Student Wellness Counsellor works collaboratively with staff/faculty and students to develop and facilitate the wellbeing programming at Allard Law. Please visit the Allard Student Wellbeing website for more information.
Assisting Students in Distress Resources
Please visit the UBC Student Services website for resources to assist students in distress.
Short Term Absence Policy
Students and instructors need to stay home if they are have cold or flu-like symptoms to prevent the spread of illness. View our Managing Absences to Promote Public Health page for more information and the full procedures.
Graduate Supervision GraduateSupervisionAnchor
Master of Laws (LLM)
- Master of Laws (LL.M.) Curriculum
- LL.M. Guidelines (Revised - Effective from Sep 1 2018)
- LL.M. Thesis Submission Guidelines
Doctor of Philosophy in Law (PhD)
- Ph.D. Curriculum
- Ph.D. Degree Guidelines
- Doctoral Examinations Planning Tool and checklist
- Request to Forward Dissertation to External Examiner Form
- PhD Dissertation Submission Guidelines
- PhD Comprehensive Examination Memo Template: Word or PDF
- Prospectus Defense request: Word or PDF
Supervision Resources at G+PS
Awards
- Awards available through G+PS website.
- Awards available through the Graduate Law Program (Please contact Joanne Chung, Graduate Program Advisor for more information):
- Allard Scholar Graduate Fellowship
- Peter A. Allard School of Law Graduate Scholarship
- Charles Bourne Graduate Scholarship in Law
- Ian Townsend-Gault Memorial Graduate Research Award in Law
- Wesley W. Pue Memorial Scholarship
- David L Vaughan QC Memorial Scholarship.