Students at the Peter A. Allard School of Law are educated in a collegial and respectful environment where high value is placed on a range of contributions. Our students benefit from a rich and diverse curriculum, an array of public service opportunities, and an outstanding career services office. On this page, you will find useful information and links to help you adjust and thrive during your time at the Allard School of Law. If you have additional questions, please contact the school.
2024-2025 Academic Year Courses, Examinations, Papers and Grades Information for Faculty
Questions
If faculty have any questions about course scheduling, examinations, final papers or grades, please contact:
- Susan Morin, Director, Student Academic Services, 604-822-6731, morin@allard.ubc.ca
- Patricia Penaflorida, Coordinator, Student Academic Services, 604-827-5728, penaflorida@allard.ubc.ca
- Serene Chang, Coordinator, Student Academic Services, chang@allard.ubc.ca
Course Listings, Timetables and Course Descriptions
Course Accessing your Course Section Roster (Class List) and View your Teaching Schedule (including classroom location) on Workday Student
Faculty will not be able to see your 2024-2025 academic year class list in the Faculty Service Centre (FSC). You can view the registration status of your class, your Course Section Roster (class list), and your teaching schedule in Workday Student.
You will need your Campus Wide Login (CWL) and password to access Workday. (You will also need your CWL for the University to administer your teaching evaluations.) If you have not yet applied for a CWL, please do so at the Campus Wide Login (CWL) Account SignUp website. You will need your UBC Employee ID and PIN to do this. If you have not yet received an Employee ID and PIN, please contact Andrea Chiang, chiang@allard.ubc.ca.
Adding the Teaching App
If you have not already done so, add the Teaching App to your Workday profile. The Teaching app at this time may be used to view/print class lists and view assigned course schedules. Note: You will only be able to add the Teaching App to your Workday Profile once your HR teaching appointment has been finalized in Workday HR, and then your name is assigned to your course section for 2024-25 in Workday Student.
To add the Teaching app to your Workday menu:
- Log into Workday at http://myworkday.ubc.ca/
- On your Workday Home Screen, click the Menu button on the top-left corner to see your current list of applications. Verify that the Teaching App is not already on your list.
- If it is not, at the bottom of the Menu, click the “Add Apps” button, then type “Teaching” into the “Find Apps” search box
- When the search returns the result, click the plus sign that appears next to “Teaching”
- Click “Back to Menu.” The Teaching App should now be on your list.
Additional instructions for Faculty using Workday Student, such as those listed below, are available at the Faculty/Instructor Training Hub:
- How to View a Teaching Schedule - View your teaching schedule, including your classroom number.
- How to Access a Class Roster - Find, view, and download your class roster (class list).
If you have issues accessing Workday Student, adding the Teaching app or other questions, Faculty may get help by submitting a support request at https://irp.ubc.ca/launch/support
Examination Schedules
Final examinations (except for take-home exams) for the 2024-2025 Academic Year will be held in-person, and the examinations will be run in secure mode using ExamSoft's Examplify software. (Secure mode means that students will not be able to access the internet or applications other than Examplify on their computer while taking their exams.) Students will be provided with hard copies of the exam questions and will type their exam answers in Examplify. Students may choose to hand-write their exams in hard copy exam answer booklets.
- Examination Schedules (Fall and Spring Terms) can be found at on the Upper Year Courses & Exams website
Final Examinations Instructions for Faculty and Adjunct Faculty
- Final Examinations Instructions for Faculty and Adjunct Faculty
- Examination Formatting Guidelines
- Exam Template Sample
- Examination Invigilation Instructions
Examination Submission and Examination Grades Deadlines for Faculty and Adjunct Faculty
For exam courses, Patricia Penaflorida or Serene Chang will email you a link to a OneDrive folder on the exam day for your course. The folder will contain your students' Examplify exam answer files and a Grading Sheet. Exam answer booklets for students who hand-wrote their exams will be couriered to adjunct faculty.
Please submit exam marks by e-mail to Patricia Penaflorida, Serene Chang, and Susan Morin. If there are other graded components, in addition to the exam component, for your course, please bring this to our attention. Do not enter grades yourself in Workday.
- Examination Submission and Grades Deadlines (Fall)
- Examination Submission and Grades Deadlines (Spring)
Final Paper Submission Deadlines for Students and Grades Submission Instructions and Deadlines for Faculty
- Final Paper Submission Deadline for Students and Grades Submission Instructions and Deadlines for Faculty and Adjunct Faculty (Fall)
- Final Paper Submission Deadline for Students and Grades Submission Instructions and Deadlines for Faculty and Adjunct Faculty (Spring)
Grades Policies
Examination and Paper Concessions and Accommodations
Students asking for examination and/or paper concessions and accommodations should be directed to:
- Examination and Paper Concessions and Accommodations
- JD students - Kaila Mikkelsen, Assistant Dean, Students - Allard room 152, 604-822-6350, mikkelsen@allard.ubc.ca.
- LLM and PhD students - Joanne Chung, Graduate Program Advisor - Allard room 149, 604-822-6449, chung@allard.ubc.ca
- LLMCL, LLMT, and Distance Learning students - Tania Astorino, Director of Graduate Professional Programs - Allard room 144, 604-822-0308, astorino@allard.ubc.ca
Canvas (UBC Learning management System)
Faculty who require Canvas support may contact the Learning Technology Hub by email at LT.hub@ubc.ca or call 604-827-4775 or visit the Learning Technology Hub website.
The Learning Technology Hub also provides drop-in sessions for Canvas, called Canvas Studios. These sessions allow you to sit down with a Canvas support person to review your course design and troubleshoot any challenges. Canvas Studios generally take place every Monday between 1:00 p.m. – 4:00 p.m. at the LT Hub in the Fraser River room, second-floor Centre for Teaching and Learning Technology (CTLT) offices in Irving K. Barber Learning Centre (1961 East Mall). Please visit the Canvas Studio events page for upcoming sessions.
You can find additional training and support on the Canvas training and support webpage.
Teaching Evaluations
Direct links to the teaching evaluation system, Blue, are enabled in Canvas. If you have any questions, please email support@seot.ubc.ca)
- Evaluation link: https://canvas.ubc.ca/courses/30777/external_tools/6073
- Reports link: https://canvas.ubc.ca/courses/30777/external_tools/6075
Email your questions about accessing your teaching evaluations to the Centre for Teaching and Learning Technology teaching evaluation support staff at support@seot.ubc.ca
Questions about this website? Please contact Susan Morin or Patricia Penaflorida.
Managing Absences to Promote Public Health
Public health controls currently require on-going daily self-assessment prior to coming to campus. Students and instructors need to stay home if they are have cold or flu-like symptoms.
To ensure that students who must self-isolate for short periods of time are not significantly disadvantaged, the law school has adopted temporary procedures for health-related short-term absences.
View our Managing Absences to Promote Public Health page for more information and the full procedures.
Assisting Students in Distress Resources
Please visit the UBC Student Services website for resources to assist students in distress.
Graduate Supervision – Research-based LLM and PhD Programs
LLM:
- Master of Laws (LL.M.) Curriculum
- LL.M. Guidelines (Revised - Effective from Sep 1 2018)
- LL.M. Thesis Submission Guidelines
PhD:
- Ph.D. Curriculum
- Ph.D. Degree Guidelines
- Doctoral Examinations Planning Tool and checklist
- Request to Forward Dissertation to External Examiner Form
- PhD Dissertation Submission Guidelines
- PhD Comprehensive Examination Memo Template: Word or PDF
- Prospectus Defense request: Word or PDF
Other Documents:
Supervision Resources at G+PS:
Awards:
- Awards available through G+PS website
- Awards available through the Graduate Law Program (Please contact Joanne Chung, Graduate Program Advisor for more information):
- Allard Scholar Graduate Fellowship
- Peter A. Allard School of Law Graduate Scholarship
- Charles Bourne Graduate Scholarship in Law
- Ian Townsend-Gault Memorial Graduate Research Award in Law
- Wesley W. Pue Memorial Scholarship
- David L Vaughan QC Memorial Scholarship.