Workday is the University of British Columbia's HR and Finance system. It allows faculty, staff and student employees to enter vacation requests, enrol in benefits, update contact information, etc.
A list of frequently searched for tasks and corresponding Instructions can be found on the myWorkday tab.
CAMPUS WIDE LOGIN (CWL)
The CWL system provides access to many of the University's online systems, including the Faculty Service Centre and Canvas. Instructions to set up access can be found on the UBC CWL website.
Faculty, staff and student employees are responsible for adding and updating their direct deposit information in Workday.
Workday Job Aid - How do I update my direct deposit or manage payment elections?
UBC issues online tax slips on Workday that are identical to the printed form and are accepted by the Canada Revenue Agency (CRA) when filing taxes. The Workday Knowledge Base job aid provides instructions on how to access and download T4 slips.
Workday Job Aid - How do I find my T4?
Details on starting salaries, scales and progression at the Allard School of Law can be found on the UBC HR website.
Payroll related questions, including how to understand your pay-cheque can be answered by contacting your UBC payroll representative.
Employment Verification Letter
Current UBC employees can create their own employment verification letter in Workday, which will include the following information for all active positions:
- Annual Salary
- Date of Hire
- Employment End Date (if applicable)
- Last Day of Leave (if on leave)
Please note that former employees, contingent workers, and paymaster employees cannot create this letter.
For guidance on how to create your employment verification letter, see Generate Employment Verification Letter in the Workday Knowledge Base.
If you experience an issue, any information appears incorrect, or you require a document with additional information, such as your complete employment history, please submit a Workday support request to Payroll through the UBC Self Service Portal.
All faculty, staff and students are required to enrol for benefits coverage in Workday.
Workday Job Aid - How do I enroll in, waive, add or remove a Dependent from my health benefits coverage?
Learn more the UBC HR website about the various types of benefit coverage UBC offers, including dental, life insurance and extended health care.
Mandatory Workplace Training
Visit the UBC Workplace Learning website for mandatory training and other course.
HOUSING & RELOCATION
Housing & Relocation Services provide support to faculty and staff members moving to Vancouver.
Information on buying a parking permit, paying a ticket or checking parkade available in real time is available from UBC Parking.
REQUEST TIME OFF
Employees can submit requests for time off via Workday. This includes vacation, sick leave and dependant illnesses.
Workday Job Aid - How do I request time off?
LEARNING AND PROFESSIONAL DEVELOPMENT
Faculty and staff are encouraged to further their professional and personal development by taking part in the many learning and professional development opportunities available at UBC. Details on the type of programs and courses offered can be found at the Workplace Learning Ecosystem
Funding is often available for M&P and CUPE 2950 staff members to support their professional development. Click on the appropriate employment group to learn more.
Stay up to date on the latest collective agreements for the various employment groups found at the Allard School of Law.
The Adjunct Handbook (PDF) contains useful reference material for new and continuing adjunct faculty. Annual updates are made to information on matters such as teaching, examination rules and administration.
Still have questions?
Additional Faculty and Staff Resources can be found the UBC HR website.