On this page, you will find information related to expense policy and procedure. These forms and links will help you understand information around research grants, expenses, and reimbursement.
American Express Card (AMEX) Use
Employee Development & Learning
- Professional Development Fund - Faculty:
- Professional Development Fund - Management & Professionals (M&P) Staff:
- Job Skills Training Program - CUPE 2950
- Professional Development Fund - Technicians & Research Assistants
- UBC Tuition Waivers (Faculty & Staff)
Entertainment Expense Policy
- Allard Shool of Law Entertainment Expense Policy and Procedures - General
- Allard School of Law Entertainment Expense Policy and Procedures – Appointments Committee
- UBC Entertainment Policy # 84
Moots
- Team Expense Reimbursement Policy and Procedures
- Competitive Moot Information Form (for Faculty advisors to complete)
Research Grant Information
- Study Leave and Salary Research Grants - Guidelines and Forms
- UBC Financial Services - Research & Trust Accounting
- Office of Research Services (ORS)
- University Industry Liaison Office (UILO)
Student Employment
Reimbursement Forms and Guidelines
- Missing Receipt Form
- Multi line Missing receipt form: To be used for multiple missing items on one claim
- Payment Authorization Form: Use this form when you are authorizing the payment of an invoice to an external vendor.
- Personal Reimbursement Form (Non-Travel): To be used by faculty, staff, and students for business related expenses and excludes any travel expenses.
Travel
Guidelines
- Allard School of Law Travel Guidelines
- Travel : TriCouncil Travel Expense Guidelines
- UBC Travel Policy & Procedures - Policy # 83
Forms
- Missing Receipt Form
- Travel Advance Form with Procedures
- Travel Expense Claim Form (Non-UBC): To be used by individuals without a UBC employee ID ie: visiting scholars, visiting professors, and guest speakers.
- Travel Reimbursement Form: To be used by faculty, staff, and students when you are requesting a travel reimbursement (ex: airline, taxis, accommodation and meals).