This website will be updated on a regular basis; please check it frequently.
Last updated: May 27, 2020 at 10:00 AM.
On this page:
- Summer 2020 Exams (including deferred exams)
- Exam Procedures
- Preparing for off-campus exams
- Frequently Asked Questions
As a result of COVID-19 and public health requirements in BC, Allard Law will hold all exams for 2020 Summer Session courses and all deferred exams flowing from April 2020 exams (to be held in July 2020) remotely and off-campus. Please frequently check the FAQs below. If your question is not answered here, get in touch with your Allard Law Academic Advisor or email email@example.com.
We are committed to maintaining our students’ ability to complete their courses and make academic progress, while maintaining and promoting Student Wellbeing as much as possible given these unprecedented circumstances.
We are so grateful to all of our students for your hard work, adaptability, and resilience in this challenging time.
These procedures are for all Allard Law 2020 Summer Session exam courses, and all Allard Law deferred exams flowing from April 2020 exams (to be held in July 2020) except distance learning courses and graduate students in LAW 515.001 and LAW 505.001.
- All Allard Law students will be completing exams off-campus, on the same date and time as is currently published on the Summer Program website, or on the July 2020 Deferred Exam schedule that was sent directly to students who have been approved for deferred exams.
- All Allard Law students will use Canvas and Examplify to complete these off-campus exams (subject to any approved Academic Concessions and Accommodations).
- Ensure you review our Exam Policies & Computerized Exams webpage – it contains very important Exam Day Instructions Summer 2020 as well as Rules and Procedures for taking Remote Summer 2020 Exams. For your convenience, below is a condensed version of these policies and procedures.
Condensed Exam Policies and Procedures
For further explanation, please review the full PDF policies on the Exam Policies & Computerized Exams webpage. If you still can’t find your answer, please email firstname.lastname@example.org and we’ll help you figure it out.
- Exam questions will be delivered to students via a new Canvas course called “LAW Exams – Summer 2020”. All Allard Law students that are sitting exams this summer will have access to this Canvas course. Exam questions will not appear on the LAW Exams course until the date and time of the scheduled exam. At that date and time, students will be able to download the relevant exam questions.
NOTE: the exam questions for each exam in process on a particular date and time will be viewable to all students at that time. For example, on Monday, June 8, 2020, at 9:00am, the exam questions for:
(a) LAW 300.001 (Jurisprudence)
will all be available on the LAW Exams course in Canvas. Please only select the course in which you are writing an exam, and download those exam questions only. Questions will be removed from Canvas once all students are finished writing the exam in a given course.
- Preparation Time – While exams are held remotely, 10 minutes of preparation time has been given to all students, in order to download, print, or otherwise set-up for your exam once the exam has been made available online through Canvas. Preparation time cannot be used for writing exam answers. You may open exam questions during preparation time. You may open exam questions on the same laptop/computer on which you are writing your exam answers OR on a separate device. You may also print the exam questions if you prefer to review in hard copy. The preparation time is intended to be used by students to prepare themselves to write their remote exam. The exam reading and writing time length will be indicated on the exam questions coversheet.
NOTE: exam questions will be auto-released in Canvas at exactly 9:00am for all exams held in the summer of 2020. Your 10 minutes of preparation time will begin at that time, not before. The time allotted for the exam reading and writing time as described on the exam coversheet begins after the 10 minutes of preparation time. Unless you hear differently from your professors prior to the date and time of your exam, you must follow exactly the instructions on the coversheet of the exam. That means that preparation time is for preparation only (no writing!), reading time is for reading only (no writing!), and writing time is for writing.
For example, for a 9am exam that is 3 hours of writing time with an additional 15 minutes for reading time, your timeline would be as follows:
9:00-9:10am – preparation time;
9:10-9:25am – reading time;
9:25am-12:25pm – exam writing time; and
12:25pm – exam time ends (upload your exam!)
- All exam times are Pacific Standard Time (PST). If you will be in a different time zone (i.e. not in BC) during your exam, please note that all students will begin writing their exams at the same time, unless you have received an academic concession to write your exam at a different start time. For example, if you will be in Toronto, and you have an exam starting at 9:00am PST, you will begin taking that exam at 12:00pm EST.
- Students can test downloading mock exam questions on Canvas using your Campus Wide Login (CWL) and password. On the left side of the screen, click “Courses,” click on “LAW Exams – Summer 2020”, and then click on “Mock Exam Questions.”
- Students will type their exam answers in Examplify on their own laptop/computer (similar to previous exam periods). Unlike in previous exam periods:
- Examplify will be in unsecure mode, meaning that students will be able to move between different windows on their computer while writing their exam, including CANs and a web browser. This will also allow students to have exam questions open on their laptop in a separate window alongside Examplify, or toggle between the windows if preferable; and
- Spell-check will be turned on in Examplify for every exam.
- Prior to your exams, we highly recommend downloading and completing a mock exam answer file (file name: Mock_Exam_2019-2020_EssayOnly_Summer_2020) in Examplify to get familiar with the program and its unique features when used in unsecure mode this exam period.
- All exams will be open book. Students may refer to class notes (including CANs), casebooks and other class readings. However, students may not use library books during exams. Permitted materials can be printed or in electronic form. Instructors should provide guidance to their class on exam format in advance of the exam.
A NOTE ON ACADEMIC INTEGRITY DURING OFF-CAMPUS OPEN-BOOK EXAMS:
You may have some questions on what academic integrity looks like in the context of off-campus, open-book exams.
Academic integrity means respecting the instructions given to you by your instructor as to what kind of materials you can and cannot consult while writing your exam. Academic integrity means not contacting anyone while writing your exam. Academic integrity means strictly sticking to the time limits provided.
The “unsecure” Examplify settings required for delivery of off-campus exams will enable students to cut and paste text from their own CANs, class notes, and other sources during the remote exam period, as opposed to typing out this text from printed notes or casebooks under normal open-book exam conditions. Students must be aware that a very clear line exists between (a) copy/pasting from one’s own materials or from legislation/case law with proper attribution, and (b) plagiarism of another person’s work. Many people rely on CANs and study notes, and some of you even use pre-written answers in anticipation of particular topics arising on an exam. This is where great care is necessary. You can only copy and paste or quote directly from your CANs or pre-written passages if this text was exclusively written by you. Where you are relying on the CAN of someone else, you cannot copy-and-paste from that CAN. Where you are quoting a case or a statute, you must explicitly indicate that you are doing so. What matters is that everything in your final exam is written in your words or is properly attributed as the words of others.
Our reliance on Turnitin this year will notify us, for example, if multiple students are copying word for word from the same CANs. Avoid this risk by putting the idea in your own words and making it specific to the exam question you are being asked.
We believe that writing exams in this new world in which we find ourselves is in some respects a test of more than just your understanding of the particular subject. Part of a good legal education involves understanding the professionalism and high ethical standards of the practice of law. We truly believe that we can get through this exam period without encountering violations of academic integrity. We are confident that you will rise to this challenge and demonstrate to the legal community that you, our students, are deserving of entry into the legal profession.
For more information on academic integrity and plagiarism at UBC, review this UBC site on Academic Integrity carefully.
If you have a specific question about what you can and cannot do, feel free to reach to email@example.com.
- All students who are Examplify users will be emailed their ExamSoft password. Use this password to download to your personal computer the Examplify software and your exam answer files specific to your Summer 2020 exams.
- Review an example of the Exam Coversheet that you will see for each of your exams. Your professor should email you the Exam Coversheet in advance of your exam so that you are aware of the time allotted for Preparation Time, Reading Time (if any), and Writing Time.
- Students are required to monitor their own time for writing exams. Students should set an alarm on their computer or on their phone to provide the necessary reminders. Examplify will not “time out” or shut down when you have come to the end of your time, but Academic Services staff can see the times that each student starts and stops typing in Examplify and will be monitoring it carefully, and students must stop typing/writing at the end of the exam time. Any misuse or abuse of timelines during exams may constitute Academic Misconduct.
The following penalty will apply to students who write over the time limit allocated for their remote exams. The penalty will reduce the student’s grade for the exam by 5% for the first 10 minutes over the time limit, and an additional 5% for any part of additional 10-minute intervals written over the time limit. Instructors have the sole discretion to waive this penalty without explanation for minor transgressions of the time limit (minor transgressions are those not exceeding 5 minutes). Penalties may be waived on application to the Academic Procedures Committee (by emailing firstname.lastname@example.org) where a student provides compelling reasons for exceeding the time limit.
- Once the time allocated to your exam (as specified on the exam coversheet on Canvas) has elapsed, students must upload their exam answer file in Examplify. For more details, see Part IX: Steps for Writing Remote Exams of the Rules and Procedures for taking Remote Summer 2020 Exams.
- Internet requirements for Summer 2020 Exams:
- You do need internet access to access your exam questions on Canvas.
- You do need internet access to download an Examplify exam answer file.
- You do not need internet access while typing your answers in Examplify (i.e. the majority of the exam time).
- You do need internet access to upload the exam answer file from Examplify to the ExamSoft server.
- You do need internet access to upload an answer file produced using word processing software or hand-written scan/pictures to Canvas (for those students who have approval to do so).
- Students who have pre-approved accommodations to handwrite or type their exam answers using an alternate word processing software must upload exam answers to Canvas. See the Rules and Procedures for taking Remote Summer 2020 Exams for more details.
- Students are bound by UBC’s policy on Discipline for Academic Misconduct and may not discuss their exam with anyone or communicate (in any way including online, verbally, in person or by expression, etc,) with anyone during the time they are taking their exam. Students should not contact anyone at all during an exam other than Student Services (email@example.com). Please see your exam coversheet for more info on this, and the situations in which you should email Student Services during an exam. Any suspected failure to comply with these rules may be investigated as a violation of the above policy.
- The law school will be making extensive use of Turnitin (academic integrity software) in order to ensure the integrity of our examination process.
- Students are advised that when they apply to the Law Society of British Columbia Admission Program (as well as other Law Societies who have similar conduct questions), they must answer the following question:
- While attending at a post-secondary institution, have allegations of misconduct, including academic misconduct, ever been made against you or have you ever been suspended, required to withdraw, expelled or penalized by a post-secondary institution for misconduct? If “yes”, please provide details of the allegations, suspension, expulsion or penalty imposed upon you.
- Students must abide by the limitations on the exam coversheet. If your instructor indicates on the coversheet that you may not access certain materials, you are not permitted to do so during your off-campus exam.
- Students who request an exam deferral pursuant to Allard Law’s Academic Concession rules will be required to make that request prior to the start time of the off-campus exam. Requests received after 9:00am on the date of an off-campus Summer 2020 exam will be not be considered, except in exceptional circumstances.
In order to prepare for off-campus exams, ask yourself the following questions:
- Do I have access to the internet to download my exam questions and upload my exam answers?
If you do not have home internet access, can you plan to write your off-campus exam in another secure, private, and quiet location that provides internet access?
If not, can you create a wifi hotspot on your mobile phone that has sufficient wifi strength to be useful?
If you have answered no to all of the above questions, please contact firstname.lastname@example.org immediately, and no later than 5 business days before your first exam.
- Have I ever accessed Canvas?
You can log into the Canvas website using your Campus Wide Login (CWL) and password. You were provided with step-by-step instructions about how to access your exam questions, including a Mock exam question document, on Canvas during the week of June 1, as part of an email confirming that your Examsoft had been set up. You can test taking a Mock exam using Canvas and Examplify.
- How will I view my exam questions on Canvas during the exam?
Your options for viewing your exam questions during your exam include:
- viewing the exam questions on a separate laptop, tablet, or mobile device.
- printing the exam questions from Canvas; or
- opening the exam questions in Canvas in one window and Examplify in another, side-by-side on the same screen (large screens are preferable for this option).
If you do not have access to any the above methods for viewing your exam, please contact email@example.com as soon as possible.
- Do I have access to a private and quiet space in which to write my exam on each exam day?
If you have answered no to this question, please contact firstname.lastname@example.org as soon as possible and at least 7 business days prior to your first exam. Note that we cannot provide private space due to the COVID-19 situation and the closing of Allard Hall, but we will work with you to strategize a solution.
- Is my email address and mobile number up to date at the Student Services Centre and do I have space available in my email inbox to receive messages? Make sure it is, so you don’t miss any important information.
Updated: May 27, 2020 at 10:00 AM.
- I am registered with the Centre for Accessibility (CfA). Will I be able to receive my accommodations?
Yes, we are working to ensure all CfA-registered students will receive their exam accommodations. All CfA-registered students have now been emailed with further information about their exam accommodations during remote exams. Students with questions about exam accommodations should contact their Allard Law Advisor and the Centre for Accessibility Advisor.
- What is unsecure mode in Examplify? Can I access documents (i.e. my CANS) on my computer during the exam?
Examplify will be set to unsecure mode for Summer 2020 off-campus exams. This means that you will be able to toggle between Canvas, Examplify, and other applications (i.e. your CANS) on your computer. Examplify will not lock down your computer. Examplify’s spell-check and cut, copy and paste functions will be enabled.
- How do I get my exam code?
Student Exam Codes will automatically be loaded into Examplify. Any student who has an approved concession to use word processing software or to hand-write their exams should email email@example.com to ask for their Exam Code.
- Do I need to be connected to the internet while I type my exam answers in Examplify?
No, you only need to be connected to the internet to download your exam questions from Canvas onto your laptop or other device, and to upload your exam answer file at the end of your exam. You do not need to be connected to the internet while the exam is in progress.
- If I experience issues with Examplify during the exam, what do I do? Who do I contact?
If you experience technical difficulties with Examplify at the very beginning or during an exam, we encourage you to spend no more than 5 minutes attempting to troubleshoot your technical difficulties with Examplify by restarting your computer. You will not be given any extra time to complete the exam if you experience technical difficulties with Examplify.
If your attempt to solve the technical problem is unsuccessful, or if you choose not to make such an attempt, you MUST immediately begin typing your exam answers in a word processing software (i.e., MS Word, Apple Pages). Only if your computer or word processing software is not working, should you begin hand-writing your exam using paper and pen.
When you have finished writing the exam, you must upload via Examplify any exam answers that you were able to complete in Examplify, if possible (if you are prompted for a Resume Code, it is on the coversheet of the exam questions). See below for technical support contact information if you cannot upload your Examplify file.
You must also upload to Canvas any exam answers that you completed in a word processing software or via hand-writing. Please convert your word processing software file into PDF format, or take a picture or scan of your handwritten pages putting them into one folder. Upload the answer file/folder into the “Exam Answer File Submission (Word Processor or Hand-written ONLY)” link in the Law Exams – Summer 2020 course on Canvas. Your answer file/folder should be named, and the coversheet of your answers should be titled with: Your Exam Code, Course Number, Name of Course, and Instructor Name (i.e., 9999 LAW 100.001 Law of Exam Taking (Galileo)).
- If I experience issues with Examplify after the exam, what do I do? Who do I contact?
If you experience any difficulty exiting and uploading your Examplify exam answers, you must wait until the allocated time period specified on the coversheet of the exam has ended, then email Bernie Flinn, firstname.lastname@example.org, and he or another IT Support staff person will help you to upload your Examplify exam file. Please provide your phone number when emailing Bernie. Please note that Bernie or another IT support person will respond to emails from students in the order in which they are received. Do not worry if you do not receive an immediate response from IT staff and are not able to upload your exam file immediately. As long as you do not continue to type after the allocated time for the exam, it will be fine.
If you had to type using word-processing software or hand-write some or all of your answers, and experience difficulties uploading your exam answer file/folder to Canvas, email your exam answer file/folder to email@example.com.
- I cannot type my exam, and am only able to hand-write. What do I do?
If you have specific reasons why you must handwrite your off-campus exam, please contact firstname.lastname@example.org as soon as possible and no later than 3 business days before your 1st summer exam. Please keep in mind that handwritten exams will be only approved on an exceptional, case-by-case basis and all students are encouraged to use Examplify. Requests to handwrite your exam(s) will be considered under the Allard Law’s Academic Concession process. We appreciate your understanding as we all do our best to make your exam-writing experience as smooth and predictable as possible.
- What happens if I fall ill in the middle of an exam, or am otherwise interrupted such that I’m unable to continue writing my exam?
Please stop writing, note the time that you stopped, and email email@example.com immediately to notify them and discuss options. Please provide your phone number when emailing Student Services.
- Will students have access to the law school to write their exams if they choose?
No. Allard Law is closed for health and safety reasons. Please attempt to find a private space with internet access to write your exam. If you are unable to do so, please contact firstname.lastname@example.org for advice.
- How do I submit my final papers and assignments?
Please contact your professor for instructions on when and where to submit your final papers and assignments.
- Can I elect Credit/D/F as a grading option after completing my 2020 Summer Session exam?
The Credit/D/F grading option is not available for 2020 Summer Session courses. The Credit/D/F grading option was only available for 2019 Winter Session Term 2 and Full-year courses. Please see the Allard website for more information.
- Can I elect Credit/D/F as a grading option after completing my deferred exam in July 2020?
The Credit/D/F grading option or late Withdrawal option are available for deferred exams written in July 2020, which flow from April 2020 exams. Once your deferred exam has been graded, and your final grade submitted for the course, you will be informed by Student and Academic Services via email that your final grade is available for viewing on the UBC Student Service Centre.
You will have 7 calendar days after the date of that email to choose one of the following options:
- You can accept the grade (% and letter grade) assigned for your course by not making any election for that course. If you choose this option, you do not need to take any further action. If you take no further action after seeing your grade, then your % and letter grade will remain on your transcript for that course.
- You can elect to have your % and letter grade changed to a Credit/D/Fail standing. The specific standing from this election will appear on your transcript, as follows:
- a. “Credit” will be assigned when the grade is 55% or higher. Degree credit is earned.
- b. “D” will be assigned when the grade is 50-54.9%. Degree credit is earned.
- c. “F” will be assigned when the grade is below 50%. Degree credit is not earned.
- You can elect to be withdrawn from the Term 2 or Full-year course with a W standing, for which there will be no credit received and no tuition refund. This applies regardless of the grade received. The W standing will appear on your transcript.
If you wish to elect Credit/D/Fail or Withdrawal for any course in which you have a deferred exam, please use this online form to select your preferred grading options. Please do not use this online form until you have received your final grade for your course.
You may elect Credit/D/Fail or Withdrawal for one or more courses.
To make these elections, you must complete and submit a separate election form per course (except for courses for which you would like the % and letter grade to remain). Once you have successfully submitted an election form, you will receive a confirmation email for each form that you have submitted.
Again, the deadline to make a Credit/D/Fail or Withdrawal election for any course in which you have a deferred exam is 7 calendar days after you have been emailed by Academic Services staff that your final grade is available for you to view at the UBC Student Service Centre.
You will receive a further email from Allard Law’s Academic Services staff once your transcript has been changed to reflect your elections.
- I have further questions that aren’t answered above. Who do I contact to discuss this further?
Please contact email@example.com. We look forward to assisting you with your questions.